Planning & Administration

Print Services

Administrative Policy Statement

Overview

The purpose of this policy is to improve printer/copier/scanner device support via standard, geographically distributed, multi-function devices. This is in line with Substitute House Bill 2287 and supporting UW’s sustainability and paper reduction goals including reducing paper, toner, and energy use; supporting UWB’s Collaboration Principles; and to create a sustainable service.

Policy

  • Contract printers through Managed Print Services at UW Seattle are the principal mechanism for providing printing/copier/scanner services to faculty and staff on campus.
  • A defined assessment criteria and process will be utilized when making decisions on placement and changes to print devices and locations.
  • Any exception to these guidelines, including the purchase of special-purpose printers (e.g. transcripts, ID cards, plotters), must be approved by the CIO and Facilities Services and Campus Operations.

Non-contract printers (and print queues) will no longer be authorized due to support and maintenance costs and sustainability considerations; existing non-contract printers will be phased out. Faculty and staff are expected to use the more economical multi-function printer/copier/scanners that are located across campus.

Resources

The following resources can assist the UW community in understanding the particulars of this policy.

Resources regarding printing at the University of Washington:

UWB IT Printing Service Webpage
UWB In Printing Service Frequently Asked Questions
UWB “What is MPS” Webpage
UWB Collaboration Principles
UW Printing Best Practices

Legal and Policy Requirements and Guidelines

UW Sustainability Guidelines
UW Paper Reduction Goals
Washington State Substitute House Bill 2287