The ARC – Activities & Recreation Center

Cancellations

We understand things change! Find information about cancelling events in the ARC below.

Requesting a Cancellation:

The event planner must submit all cancellation requests via email to arcevent@uw.edu no later than 10 business days before the event.

Cancellations for Clubs and Organizations That Have Been Allocated Student Fee Programming Dollars

Cancellation requests submitted less than 10 business days before the event will receive a warning.

If the same organization submits a second late cancellation request within the same fiscal year (July 1-June 30), that organization will no longer be able to request the ARC Overlook for the remainder of the fiscal year.

Cancellations for Non-Student Fee-Funded Organizations

  • No reservation fees will be charged if the event cancellation is received more than 60 business days in advance.
  • A $100 administrative fee will be charged if the event cancellation is received 10 or more business days before the event.
  • Full reservation fees will be charged if the event is cancelled less than 10 business days before the event.