Event calendar help

The University of Washington’s central UW Calendar of Events for all campus public events and departmental calendars is housed in a calendaring system called Trumba. It features event registration and the ability to embed individual calendars into websites.

Login

• Calendar Editor Access

Publisher directory

• Main calendar publisher list

Account request

Send your request to Office of Communications & Marketing staff at uwbweb@uw.edu. You will need to include the following information when requesting a new Trumba account:

• Full name
• Personal UW NetID*
• Staff, faculty, or student-staff (non UW Bothell personnel should contact uwbweb@uw.edu for event calendar assistance)
• Calendar & primary calendar publisher’s name
  • list of primary calendar publishers
  • Not all units have calendars; a list of UW Bothell calendars is available.

* Note: Use of shared UW NetIDs for calendar administration is strongly discouraged. Because shared UW NetIDs are used by multiple people, the IDs provide no way of tracing calendar activity to a particular person, which may be warranted in case of misuse.

Requesting access for other unit’s calendars

Calendar publishers can request publishing access to other UW Bothell unit’s calendars by contacting the unit’s primary calendar publisher. Then the publisher can forward the approval email or the primary calendar publisher can email us directly, Cc’ing the new publisher, at uwbweb@uw.edu.

Training

UW Seattle provides Trumba training videos. The videos present an overview of the basics of Trumba such as adding and editing events. Email uwbweb@uw.edu if you have follow-up questions.

Trumba documentation

Trumba is administered by UW Seattle. For a full list of documentation, check out the UW Event Calendar page.

Governance

The Office of Marketing & Communications has primary responsibility for back-end administration of the UW Bothell Trumba calendars. Each unit is responsible for entering events and ensuring accuracy of its information.

Units that have their own subsite may request their own Trumba calendar. Additionally, degree programs that are fee-based may also request a calendar.

Marketing & Communications reserves the right to periodically review calendars and remove any that have not been used in two years.

The university calendar is a state resource and restricted to university events.

It is also a best practice for the UW Bothell online calendar to only post events or activities that are taking place at the Bothell campus or that are hosted by a unit at UW Bothell. To maintain the campus focus of this calendar, posting events or activities from other campuses is not encouraged. An exception are tri-campus events or activities hosted by central units that may be housed at the Seattle campus, such as The Whole U.

Email uwbweb@uw.edu to contact the Trumba administrator for UW Bothell.

Calendars & primary calendar managers

Primary calendar managers are responsible for their designated calendar and monitor calendar editing access as well as approve requests from other units for access to share events onto their calendar.

To learn more about cross-calendar event sharing, please contact uwbweb@uw.edu.