Information Technology

Faculty/Staff: Add a Ricoh print code to your computer

Prerequisite

The Ricoh printer has already added to the computer with its proper driver installed. 

On a macOS computer

Depending on the application, the print user interface may look differently. The following is among the most popular applications.

Print dialog window

Using Microsoft Excel as an example, the following is the macOS system print dialogue window. It shows the selected printer from a drop-down menu and other settings.

Please make sure the desired Ricoh printer is selected from the dropdown menu. Then scroll down and expand the Printer Options and select Job Log.

macOS print window showing printer name, presets as Default Settings, Double-sided (off), Paper Size (8.50 by 11.0 inches), Excel, Layout, Paper Handling and other printer options.
Print window from MS Excel for Mac

On the Job Log pop-up window that opens, check the Enable User Code box and type in your assigned print code number. Select OK to save and close.

Job Log window showing the Enable User Code option checked and the User Code field.

Save the assigned print code as preset

After entering the assigned print code under Job Log, select the Default Settings dropdown menu in the Presets section and select Save Current Settings as Preset… 

Print window showing the Save Current Setting as Preset... from the presents drop-down menu.


Enter a descriptive name in the Preset field, select the All printers radio button, then the OK button.

In future printing, you may select this newly created preset and the print code will be embedded. A new preset can be created if the assigned print code has changed.

New preset settings name field and the All Printers radio button under "Available for" section highlighted.

If printing from Adobe Reader or Acrobat

Please select the desired Ricoh printer first and select the Printer… button at the bottom of this dialogue box to open the macOS system print dialogue box and continue to select the the saved preset as outlined in the previous section.

Adobe Acrobat print window showing the printer drop-down and the Printer... button highlighted.

If printing from Mozilla Firefox or Google Chrome

Use the browser Print option and then select the Print using the system dialog… option to open the macOS system print dialogue box and select your saved preset.

Browser print window showing the Print using the system dialog... option highlighted.

On a Windows computer

  1. Navigate to Settings > Bluetooth & devices > Printers & scanners.
  2. Select any Ricoh printer on the list and then select Printer preferences.
  3. Under the Detailed Settings tab, select the Job Setup menu
  4. Type your assigned print code in the User Code text field.
    In this example on the screenshot, we have selected the DH-463A-Ricoh4310 printer.
  5. Select the OK button to save the print code for the chosen printer. 
Sample printer job setup screen showing the User Code text field.